Recorded faster and delivered quicker

Carina is a mid-level manager in a larger organization.

When Carina and her colleagues have lunch together, often enough someone has a good idea that shouldn’t get lost. Carina simply wants to record the idea with her smart phone - just for her not to forget it. In other cases she also wants to assign the task to a colleague in the office right away from her smart phone. Since taskmind is an online system, the task that Carina records that way is immediately visible for her colleague. And when she is back in the office, the task may already be finished.

That way, tasks are recorded faster than one could write them with pencil and paper. Tasks also get delivered to the right person faster than one could deliver the piece of paper with the task noted on it. And it’s easy to keep track of one’s tasks and the tasks that one has assigned to other people.
With a system like taskmind, each person saves a couple of hours per week (compared to emails, phone calls, sticky notes). Ideas don’t get lost; tasks get done.

Tasks are central

Since tasks are central, every authorized person can view the list of tasks.
All members of a project team

• can see the shared list of tasks for the project
• can see who has how many tasks to do and which ones
• can select a task that’s waiting to get done
• can assist each other in getting the project done
• can take load off the shoulders of overloaded colleagues

taskmind has a clear goal: to make you and your team more productive while getting your work done, even when you work on the many clerical tasks.

taskmind is not primarily about collaboration. taskmind is not primarily about creating or sharing documents.
taskmind is about getting tasks done. Plain. simple.

By making the many small tasks visible, work spreads much better among the team members. taskmind fosters self-organization through visibility.

Life without taskmind

Before Carina used taskmind, she wrote those ideas in the restaurant on the napkin or on sticky notes. She often lost those notes but sometimes she managed to bring them to the office.

However, when she continued work in the evening from her home office, she didn’t have those notes, since they laid on her table in the office.

Before using taskmind, she never understood that 30% or more of her team’s working hours were spent on tiny tasks. She also never understood who was overloaded and who had capacity available since people always looked busy.

She couldn’t look into people’s mailboxes, but she can look at the shared tasks in their projects. And that status is always up to date.

Before using taskmind, everybody had to update a spreadsheet before the weekly meeting (which created a lot of write conflicts on that document). Noone knew the status from the others until that meeting - basically they were operating in blind flight for more than half of a week. Nowadays, everybody sees the progress during the week from day to day. No more surprises at the end.